Rules to be followed in email resume
Technology is fast changing our life and the way we live. The internet is redefining the way we communicate today. It has affected every aspect of our life and nowadays even searching for jobs has also become heavily dependent on internet. Employers want the applicants to email resume and this is fast becoming a trend.
You may think it is very easy to send resumes thorough emails but there are certain rules which should be followed.
As a reader scans through hundreds of emails, a resume gets only a fleeting look. It is a matter of 20 seconds within which he will open your email, scan the message and then move on to the next email. If you make any mistake, no matter how well you have written your resume, your email will be thrown in the trash bin. So first learn the rules of emailing resumes and then start hitting the send button.
Here are some dos and don’ts for sending resumes through emails.
1. Use an appropriate subject
Never use any vague subject for your email. Remember that people who get hundreds of emails everyday scan their emails based on their subject and then prioritize which one to open and view or which one to keep in the inbox. It is ideal to use the job title or job code that is mentioned in the job advertisement as the subject of your email. This increases the chance of your email being recognized and forwarded to the appropriate person.
If you are making a cold call then briefly mention your objective in the subject.
2. Always include a cover letter when you email resume
Whether you are responding to an advertisement or sending your resume on your own, you must write a cover letter addressing the recipient. The cover letter must explain how you meet the requirements of the employer and will encourage him to go through your resume. Our executive resume writing can give you some useful insights.
3. Attaching the resume
Before sending an attachment read the advertisement carefully to know the form in which you are asked to send the resume. People are often scared to open email attachments. So never attach your resume unless specifically mentioned. Paste your resume in the main body of the email. This also increases the chance of the resume being read. Get more information on resumes by clicking on sample resume.
4. Format the resume for emailing
When sending the email resume make sure it is properly formatted. Before sending check that the resume looks good in other email systems and on computer screens. Remember that plain text resumes which are not formatted for emails are often unreadable. Maintain spaces between sections and shorter text lines. For more tips view resume writing.
5. Read the instructions carefully
Do not send the resume in haste but go through the advertisement very carefully to follow the instructions. Often job codes are specified which must be quoted as subject or else it is specifically mentioned that the resume must be sent as a MS Word attachment. Failing to grab these instructions will show that you are poor in following directions.
Keep one thing in mind. It takes only a second to delete an email. Never do anything which will send your resume to the trash bin. It is much wiser to check for spellings and formatting before sending the email resume.